Modern Finance and HR
for Federal
Contractors
Federal contractors need back-office systems that pass audit. Paid brings together integrated platforms (Sage Intacct, Ramp, and UKG Ready) configured for DCAA-auditable accounting, compliant timekeeping, and indirect cost rate management, implemented and supported by a team that understands government contracting.
The Unique Challenges Facing
Federal Contractors Organizations
Federal Contractors operations come with compliance, reporting, and workforce management requirements that generic payroll software doesn't handle well. Paid does.
DCAA & FAR Compliance
Federal contractors must meet strict DCAA auditability requirements and FAR cost principles. Timekeeping, labor distribution, and indirect cost allocations all need audit-ready records that withstand government review.
Indirect Cost Rate Management
Calculating, defending, and reconciling indirect cost rates (fringe, overhead, G&A) is a year-round effort. Generic accounting systems make rate development and provisional billing a manual, error-prone process.
Labor Distribution & Timekeeping
DCAA-compliant timekeeping requires daily entries, supervisor approval, and complete audit trails by project and labor category. Most commercial payroll systems cannot meet these standards.
Multi-Contract & Multi-Agency Billing
Tracking billings across cost-plus, fixed-price, and T&M contracts with different agencies and billing formats demands a flexible ERP that can segregate and report by contract type.
Incurred Cost & Final Rate Submissions
Annual incurred cost submissions tie actual costs to final indirect rates. Without integrated project accounting, preparing the ICE model becomes a painful, disconnected exercise.
Security & System Compliance
Contractors handling CUI or operating under CMMC and NIST 800-171 need systems that support access controls, audit logging, and data segregation aligned with federal cybersecurity requirements.
Integrated Platforms for Federal Contractors Organizations
Three best-in-class platforms, each leading in its own area. Paid implements and supports each one and connects them together as integrated platforms, so your financial, HR, and spend data flow between them without the manual work.
Cloud-based ERP built for mid-market organizations. Real-time financial reporting, multi-entity management, grant tracking, and full audit trails.
- Multi-entity & fund accounting
- Grant & project tracking
- Real-time financial dashboards
- Automated compliance reporting
- Audit-ready controls & workflows
Modern spend management platform. Control every dollar in real time with corporate cards, bill pay, AP automation, and budget enforcement.
- Corporate cards & expense policy
- Bill pay & AP automation
- Vendor & contract management
- Budget tracking & alerts
- Seamless ERP sync
Proven HRIS platform for payroll, HR, time & labor, benefits, and workforce compliance; implemented and supported by Paid's PeopleOps team.
- Payroll processing & tax filings
- Time & labor management
- Benefits administration
- Employee self-service portal
- Multi-state compliance
Why Federal Contractors Organizations Choose Paid
Beyond the technology — it's the people behind it that make the difference.
DCAA-Auditable Architecture
Paid configures Sage Intacct with the dimensions, approval workflows, and audit trails that support DCAA-compliant accounting, labor distribution, and indirect cost reporting out of the box.
Project & Contract Accounting
Sage Intacct tracks revenue and cost by contract, task, and labor category, supporting cost-plus, fixed-price, and T&M billing with clear segregation and real-time visibility.
Compliant Time & Labor
UKG Ready delivers daily timekeeping, supervisor approvals, and complete audit trails that align with DCAA timekeeping expectations, integrated directly to payroll and labor distribution.
Spend Control with Ramp
Ramp enforces project and contract-level spending limits with real-time policy controls and automatic ERP sync, so indirect and direct costs are captured correctly the first time.
Real Human Support
A dedicated Paid specialist who understands government contracting stays with your organization long-term, not a ticket queue or rotating support rep.
Scalable as You Grow
Whether you hold one contract or hundreds, our connected platform scales with your backlog and headcount without adding back-office overhead or compromising auditability.
Ready to Modernize Finance & HR for Your Federal Contractors Organization?
Let's talk about how Paid can implement, connect, and support the right technology stack for your organization — from day one through long-term growth.
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